Finance and Administration Officer at Manyara Ranch

Finance and Administration Officer at Manyara Ranch

Manyara Ranch Management Trust (MRMT)

Arusha

Manyara Ranch Management Trust (MRMT) was established in 2018, and registered under the Tanzania Trustees Incorporation Act, Cap 318 R.E 2002

Background

Manyara Ranch Management Trust (MRMT) was established in 2018, and registered under the Tanzania Trustees Incorporation Act, Cap 318 R.E 2002. Monduli District Council formed the Trust with the mandate to effectively manage Manyara Ranch Conservancy as a multi-use wildlife livestock property that supports wildlife conservation and provides benefits to the beneficiary communities of Esilalei and Oltukai. The Manyara Ranch Conservancy is a 17,692-hectare property located in the heart of Tarangire-Manyara ecosystem of northern Tanzania.

To achieve MRMT objectives, the Trust is looking for highly professional and qualified personnel for the following vacant positions:

Position: Finance and Administration Officer

Position Summary

The Finance & Administration Officer (FAO) has the prime responsibility for ensuring that the resources of Manyara Ranch Conservancy are managed effectively at the operational level. S/He will support Manyara Ranch Team with the budgeting and financial reporting, and support efficient implementation of the day to day of the Ranch Conservancy operations. S/He will provide the financial insights that accompany the programmatic and operational reporting on the revenues and grants provided by donors. S/He will report to the Conservancy Manager. S/He will be based at Makuyuni/Manyara Ranch in Monduli, Arusha with travel as needed.

Responsibilities

Financial management and accounting

• Ensuring that the team understands and adheres to MRMT and donor financial and administrative policies and procedures.
• Ensuring timely submission of all financial reports for review and approval.
• Provides departmental/program financial analysis and recommendations on spending rates, over and under-spending and pattern of expenditure.
• Supports head of departments by providing monthly budget status updates.
• Process Manyara Ranch Conservancy payroll and ensure statutory remittances.
• Ensure that staff advances are provided timely and closed by staff upon return of their travel duties.
• Review expense reports critically against travel to ensure that costs are legitimate and compliant with MRMT and donor travel rules.
• Ensure all administrative responsibilities of staff (timesheets, alternate approvers created, etc.) are completed in advance of travel so as not to disrupt conservancy processes such as the monthly accounting close.
• Supports and facilitates audits

Budget Development and Management

• Contributes to the development of conservancy/project budgets, notes and narratives for funding proposals; participates in proposal development for major grants.
• Ensures that the proposal budget aligns with donor reporting requirements.
• Works with the Head of Departments to ensure programme activity-based budgets are aligned with approved grant budgets
• Notifies program team of any significant budget changes that require donor approval and recommends necessary communications

Contracts & Grants management

• Work with the Conservancy Manager and Head of Departments to ensure accurate and timely financial reports to the donor.
• Reviews draft contracts and provides advice on financial compliance; supports negotiations with donors, as required.
• Ensures that financial contract requirements are fully understood by the Conservancy staff.
• Maintains archive of grant contracts and amendments, for all assigned grants.
• Assisting program evaluation on financial related matters

Administration management

• Ensures safety and security of office records and properties; assets are kept well updated.
• Ensures that vehicle fleet is well managed, maintained and ready for use.
• Assist in higher value purchases with local vendors.
• Assist in coordination of performance appraisal and staff training
• Oversee staff travel and movements within the ranch and outside the ranch.
• Advising the Conservancy Manager on emerging legislative changes.
• Undertake any other official duties as assigned by the Conservancy Manager as would be required.

Qualifications and Experiences

• Bachelor’s degree in Finance, Accounting, Business, Commerce or related
• Full accounting qualification i.e. CPA, ACCA or equivalent will be an added advantage.
• 5 years working experience with financial/accounting systems in any of profit or non-profit organizations.
• Proficiency in the use of computers especially, Microsoft Excel and Word, and accounting databases.
• Experience with Microsoft Dynamics NAV or Serenic Navigator is ideal.
• Familiarization with government regulations, e.g., taxes, VAT/duty frees requirements, etc.

General Terms/Conditions

• Ability to effectively manage multiple tasks and to prioritize them.
• Ability to work with minimal supervision, and as part of a team.
• Ability to work in a fast-paced, physically demanding environment.
• Ability to communicate effectively with community, government agencies and other stakeholders.
• Excellent problem-solving and decision-making skills
• Excellent written and verbal communication skills (English and Swahili).

How to apply

If your profile matches the above job specifications, please send your application documents and curriculum vitae (CV) with three referees in PDF format to: recruit@mrc.or.tz, not later than 24th July 2024. The application should be addressed to:

THE BOARD CHAIR

MANYARA RANCH MANAGEMENT TRUST

P.O. BOX 91,

MONDULI, ARUSHA.

Only short-listed candidates will be contacted for interview. MRMT reserves the right not to employ.

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