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The International Fund for Agricultural Development (IFAD) and the Government of the Republic of Tanzania (GoT) have entered into a partnership agreement in order to improve the livelihoods of rural people through an intervention focused on smallholder dairy producers.The project goal is to contribute to the transformation of the dairy value chain to improve livelihoods, increase food safety, and to mitigate the impact of the dairy sector on climate change. The development objectiveis to improve income, climate resilience and nutrition of smallholder dairy producers and their participation in a competitive and safe value chain.
The project aims to deliver on the following two interlinked development outcomes, backed with effective project management, monitoring and evaluation; (i) increased climate-smart production, productivity, and resilience of dairy smallholder production systems and; (ii) improved market access for smallholder farmers and reduced environmental footprint of the dairy value chain; Climate Smart Smallholder Dairy Transformation Project (C-SDTP) targeted geographical area areMbeya (Rungwe, Mbeya, Mbarali), Iringa (Mufundi, Kilolo, Iringa), Njombe (Njombe, Makete, Wanging’ombe), Tanga (Lushoto, Muheza, Korogwe, Pangani, Tanga), and Morogoro (Mvomero, Kilosa, Morogoro rural) and for Zanzibar, in Unguja (West A, West B, Central, NorthA, NorthB and South districts) and Pemba (Wete, Micheweni, Chakechake and Mkoani districts)anda total of 120,000 households representing 600,000 people, will directly benefit from the project, of which 40% of direct beneficiaries will be women and 30% are youth. The C-SDTP will be managed under the Minisrty of Livestock and Fisheries (MLF) aligned with ministries finance and planning, Vice President’s Office (VPO) and President Office-Regional Administration and Local Government (TAMISEMI) for mainland; and First Vice President Office in Zanzibar (VP1), Ministry of Finance and Planning President’s Office for Zanzibar, as well as representatives from the private sector and farmers’ organizations.
The Ministry of Livestock and Fisheries Office wishes to recruit suitable candidates for the following positions in the project supported with the financial contribution from IFAD
Procurement Senior Officer – DODOMA
Under the direct supervision of the project coordinator, the procurement senior officer will be responsible to provide technical advice and manage all stages of theprocurement processes for Goods, Works, Consultancy and Non- Consultancy Services undertaken by the Project and to maintain all procurement documentation in good order.
The main responsibilities of this position will be:
The Procurement Senior Officer will develop and implement a cost-effective procurement management systemfor the Project, including procurement plans in accordance with the IFAD and GoT procurement guidelines. Theduties and functions will include, but not limited to:
- Establishment of appropriate procurement systems & procedures in all implementing entitiesfor effective planning and monitoring of procurement under the Project;
- Communicate to all implementing entities and service providers their responsibilities and requirements with respect to procurement in keeping with IFAD requirements and the prevailing government practices that are acceptable to IFAD;
- Initiate preparation, consolidation and updating of Annual Procurement Plans in the IFAD Procurement End-to-End System (OPEN) in consultation with technical experts in the project and all implementing entities;
- Ensure consistency between Annual Procurement Plans and AWPBs
- Advice the project team at all stages of procurement process to ensure that goods, works and services financed by the Project have been procured in accordance with the grant/loan agreement, IFAD guidelines and Government procurement regulations;
- Coordinate preparation of ToRs for consultancy services and technical specifications for all procurement, in conjunction with relevant technical government personnel;
- Undertake local shopping for goods, works and services where this falls within the procurement guidelines;
- Prepare tender documents (bidding documents, request for proposals, request for quotations, and contract documents) in the required format and using the standard bidding documents:
- Preparation and issuance of the General Procurement Notice (GPN), requests for Expressions of Interest, advertisements of bid opportunities, issuing bid documents to the qualified (or pre-qualified) prospective bidders;
- Provide guidance on public bid opening sessions and providing clarifications;
- Convene and support bid evaluation committees to undertake technical evaluation of bids or proposals for supply of goods and services and ensure evaluation committees have people with appropriate expertise;
- Preparing evaluation reports (technical evaluation reports and combined evaluation reports) and recommendations for contract awards, including obtaining the necessary Government internal clearances and IFAD’s No- Objection;
- Drafting minutes of contract negotiation and preparing contracts for necessary approval and signature;
- Ensure publication of award of contract in the IFAD and GoT websites and attend to procurement queries, disputes and complaints relating to the procurement process;
- Ensure appointment of contract manager and monitor implementation of contracts, report status and problems to the Project Coordinator, and intervene to address problem upon request by the Coordinator;
- Monitor progressive payments to suppliers, contractors and consultants against the agreed milestones or outputs and ensure the CMT data updated regularly;
- Maintain a register of approved suppliers for smaller items procured locally;
- Prepare quarterly and annual procurement reports on the progress of implementation of the Procurement Plan, and regularly inform the Project Coordinator of problems and make proposals to overcome bottlenecks;
- Maintain all procurement records in a form appropriate for regular auditing;and
- Carry out any other activities that are assigned by the Project Coordinator.
Academic qualifications, experience, skills, and attitudes:
- A Master’s degree in procurement and supply, management, economics, Business Administration, Engineering, Law or any other related field;
- Professional procurement certification, such as CPSP-Authorized, Chartered Institute of Procurement and Supply certification (MCIPS) or other equivalent certification;
- At least 8 year of practical experience in procurement and contracting in government and projects funded by international financial institutionsin the country;
- Working experience with IFAD or other Multilateral Development Bank funded projects is added advantage.
- Demonstrable understanding of the public procurement laws;
- Must be computer literate with working knowledge and skills of MS Office (word processor, spreadsheets, etc.) and any other applications used in procurement;
Other Required Skills and Competencies:
- Languages: Fluency in spoken and written English is required. Knowledge of other languages spoken in East Africa will be an asset.
- Technical proficiency: Good understanding of and experience in procurement management, especially in Multilateral Development Banks’ projects. Proven ability in managing processes, people and coordination across implementing teams. Substantive understanding and preferably, experience in all phases of international procurement operations and in contracting. Good working knowledge of procurement regulations/contract law and expertise in handling complex contract issues. Good negotiating skills to shape and influence agreements with vendors. Sound judgment in applying technical expertise to resolve a range of issues; and ability to train, transfer knowledge and develop the capacity.
- Communications: Very good communication skills (spoken and written), including the ability to communicate effectively with diverse audiences on procurement-related matters, good negotiation skills and to prepare a variety of written documents, contracts, reports, etc. in a clear, concise style.
- Ethics and Integrity: Must be a person of proven honesty and integrity with no criminal record, and no situation of conflict of interest, result oriented and proactive.
- Technology Awareness: Good computer skills, including proficiency in procurement computer systems, spreadsheet, database management and Internet applications.
Teamwork: Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
Duration:
The duration of the assignment will be for five (5)years of yearly performance- based contract, and 6 months’ probation period.. The identification and hiring of the Procurement Officer will be based on competitive recruitment from seconded government staff and/or external candidates.
How to Apply:
The deadline to receive applications is March 19, 2024.Qualified candidates should submit their application, including a letter of interest, complete curriculum Vitae and copies of Certified Academic Qualification to:
Permanent Secretary
Ministry of Livestock and Fisheries,
P.O Box 2870
Dodoma
OR Email: barua@mifugo.go.tz
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