Job Purpose/Mission

  • The Accounts Assistant is responsible for completing accounting, timely recording and reporting of all incoming mail, financial analysis of all payment transactions, and internal/external auditing for all activities and transactions for this function.
  • Responsible for preserving value—asset and liability management, implementing and monitoring effective internal control systems around the Accounts Section specifically for all payments.

Responsibilities

  • Overall staff imp rest management – establish relationships, receive incoming mail, review for accuracy by comparing with approved budget, follow up with responsible Head for authorization, check for cost center accuracy, accurately recording in SAP into relevant cost center and making sure relevant supporting documents are obtained/kept managing expectation and exposure to risk.
  • Preparation of payment vouchers/requisition for Head of Finance review and ensuring payment is received in time by users; generally responding to all staff inquiries regarding finance.
  • Reconciliation and preparation of employee statements each time before the next payment is made and reconcile the Ledger cards month for account preparation.
  • Preparing analyses of staff ledger cards, producing monthly reports, and following up on all outstanding balances in line with the requisition.
  • Keeping track of all outstanding staff balances (long outstanding imprest and advances) and alert HR through the Head of Finance of any outstanding balances before payroll is closed so recovery can be made.
  • Calculating and accounting for all relevant tax and levy obligations in compliance with national and international standards before any payment is made. These will include Stamp duty, Withholding tax, VAT, City Service Levy, and other corporate taxes.
  • Assist in audit preparation and managing the audit process by working with external auditors and preparing all the necessary schedules for his/her work area.
  • Adhere to Engie Mobisol Code of Ethics and EEA Health and Safety Policy.
  • Maintaining payments physical files for all outgoing payments.
  • Daily CASH reconciliation for all ENGIE Mobisol accounts/FLOAT and managing ad-hoc cash count.
  • Undertaking any other duties which may be assigned by the Supervisor.

Knowledge And Skills

Experience:

  • 1 – 2 years of working experience in Accounting or Finance
  • Skilled in accounting and financial reporting standards
  • Ability to effectively build relationships and partnerships.
  • Skills in Inventory management.
  • Ability to work in a fast-growing and dynamic environment (not afraid of change)

Qualifications:

  • Degree holder in Business Administration/Finance/Accounting or its equivalent
  • CPA or equivalent is a plus.

Language(s):

Technology:

  • Experience in using Microsoft applications, computers, and Accounting packages .

ENGIE is an equal-opportunity employer, promoting diversity, and is committed to creating an inclusive environment for all. All applications are screened based on business needs, job requirements, and individual qualifications, without any regard to origin, age, name, sexual identity, orientation or preference, religion, marital status, health, disability, political opinions, union involvement, or citizenship. Our differences are our strengths!

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