Job type: Full-time
Main Responsibilities
Reporting directly to the General Coordinator, the Grants & Reporting Manager is responsible for grant management, writing quality proposals, reports, and project development material. He / she works in close collaboration with the country coordination team, and ensures compliance with the donor’s requirements, rules, and regulations.
Working relationship
Hierarchical link: General Coordinator
The Grants Officer works in close collaboration with the Country Coordination team composed of the following coordinators: Harm Reduction, SRHR, Support (Administration, Finance, Logistics), Advocacy
The main responsibilities are:
FUNDRAISING & GRANTS MANAGEMENT:
• To research potential grant opportunities from various sources, including UN agencies, and foreign missions (embassies), and maintain close coordination with the HQ grant department.
• To keep donor mapping updated reflecting key details such as grant opportunities, deadlines, application requirements etc.
• In collaboration with General Coordinator, to organize meetings, follow up with potential donors and attend forums/meetings related to grant development.
PROJECT DEVELOPMENT:
• To manage the overall development of grant proposals through clear planning, assigning responsibilities, and ensuring meeting deadlines.
• To monitor and track the progress of submitted grant applications, ensuring timely follow-up and adherence to reporting requirements.
• To contribute to writing narratives, preparing budgets, and gathering necessary supporting documents.
• To work in close collaboration with the program, logistics, HR, and finance departments, to ensure consistency among the different components of proposals – i.e. logframe, budget, procurement needs, narrative, etc.
• To collaborate with team members to gather information and data required for grant applications.
• To participate in grant-related meetings, discussions, and strategy sessions to contribute ideas and insights.
COORDINATION AND REPORTING:
• To be responsible for stakeholder reporting (donors, local authorities, etc.) by maintaining a reporting calendar, and ensuring timely submissions.
• To ensure timely submission of reports to HQ.
• To ensure adherence to donor procedures/guidelines, deadlines, including developing and disseminating draft plan to relevant staff.
• To follow up on mission-level reporting and ensure that documents are submitted on time.
• To support the general and program coordinators by taking the lead in the drafting of some parts of the reports (non-technical aspects), compiling contributions, and ensuring the overall narrative is cohesive and harmonized.
• To work in close collaboration with the program, logistics and finance departments, to ensure consistency among the different components of the reports.
• To act as a focal point for report-related queries, e.g. templates and compliance, in collaboration with the Program Support Officer.
• To contribute to the development of fundraising materials, presentations, infographics and other communication materials as needed.
• To support the general and program coordinators in the preparation of partnership agreements, Memorandum of Understanding (MoU), etc.
CONTEXT
For more than 30 years, Médecins du Monde (MDM), a campaigning health organization committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organization do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM currently works in 44 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, harm reduction associated with drug use, emergencies, and crisis.
SKILLS REQUIRED
Training & Experience
• Master’s degree in the following or related field: social sciences, humanitarian or development studies, political sciences, international relations, etc.
• At least 2 years of experience in a similar role.
• Experience in writing proposals/reports.
• Demonstrated experience in coordinating and preparing quality narrative and financial reports for a variety of donors.
• Experience developing and working with project budgets.
• Understanding of international donor compliance.
• Experience in humanitarian and development context highly appreciated.
• Experience in multi-donors’ budgets and multi-countries grants.
Soft skills
• Excellent level of communication both written and oral.
• Excellent Organizational skills, including time management, and the ability to meet deadlines.
• Ability to work in an autonomous manner.
• Reactivity, anticipation, adaptability, capacity to take initiatives.
• Organizational skills, rigor, detail-oriented
• Ability to classify and manage priorities.
• Listening and diplomacy skills
Hard skills
• IT: Knowledge of Windows environment and excellent experience with Microsoft Office
Languages:
• Fluent English and Swahili
EMPLOYMENT CONDITIONS
Contract Type: Fixed Duration
Duration: 14 months, (for 1-year 2 months period), renewable.
Starting date 01/11/2024
Job Schedule: Full time
Location: Dar Es Salaam
Probation period:
Three months
Work Hours: 8
How to Apply:
This is Full-time Job, To submit your application, please email
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