Defining, coordinating and monitoring all care and nursing related activities in the project and ensuring the daily management of the human resources, according to MSF nursing protocols, standards and pro-cedures, in order to warrant efficiency , quality and continuity of prescribed care
Main Responsibilities:
· Planning and organizing all nursing related activities (IPD, OPD, maternity, nutrition, etc.) and participating in the definition of annual planning and update of its associated budget in order to efficiently maintain the continuity of the standard quality healthcare. When needed, being responsible for scheduling duty rosters, shifts and on call of nursing staff
· Coordinating and supervising the implementation of the legal therapeutic protocols, procedures and standards, depending on project objectives (PPTCT, PEP, VCT, IEC, SGBV, MH services, etc.) and providing technical support when needed, to ensure the quality of the nursing care, confidentiality and information traceability, patient surveillance, and the application of the therapeutic and sterilization rules by the health care personnel.
· Supervising the nutritional activities in order to ensure that therapeutic food is provided regularly and that it complies with quality and quantity standards
· Ensuring all administrative procedures and docume.nts (individual patient’s card and registration book, discharge paper, transfer paper, etc.) and existing data management tools are used correctly
· According to MSF protocols and in collaboration with the Pharmacist and Medco, supervising the distribution (according to medical prescriptions) and pharmacy activity, preparing new orders when required, supervising expiration terms and consumption patterns, in order to ensure that pharmacy stock levels are permanently updated and above minimum safety point.
· In coordination with the project biomedical service supervising the appropriate use of medical devices and anticipating and communicating future needs.
· In close coordination with the Logistics Manager, supervising laboratory outputs related to nursing activities (blood test) to ensure samples are collected correctly and results are provided on time.
· In close coordination with the HR department, planning and supervising the associated processes (recruitment, training, evaluation, development and communication) of the nursing staff of the project in order to improve staff capabilities and ensure both the sizing and the amount of knowledge required. Training nursing staff on PTE.
· Reporting to the line manager on any relevant information linked to nursing activities and participating in monthly reports
Note: PPTCT = Prevention Parent To Child Transmission; PEP= Post Exposure Prophylaxis; VCT = Voluntary Counselling and Testing; IEC = Information, Education and Communication; SGBV = Sexually Gender Based Violence; MH = Mental Health; PTE = Patient Therapeutic Education
MSF Section/Context Specific Accountabilities:
Plan and Organize Nursing Activities
• Coordinate and oversee all nursing-related activities across various departments, including Inpatient Department (IPD), Emergency Room (ER), and Dressing Room.
• Supervising the nutritional activities in order to ensure that therapeutic food is provided regularly and that it complies with quality and quantity standards.
• In close coordination with the Lab Supervisor, MAM, supervising laboratory outputs related to nursing activities (blood test) to ensure samples are collected correctly and results are provided on time.
• Participate in the development of the annual plan to ensure the continuity of high-quality healthcare services.
Monitor Quality of Care
• Supervise and assess the quality of clinical care provided in the hospital, including the use of Pediatric Early Warning Score (PEWS) and Adult Early Warning Score (AEWS).
• Conduct regular patient file reviews, oversee patient safety incidents (PSIs), and facilitate morbidity and mortality reviews.
• Ensuring all administrative procedures and documents (individual patient’s card and registration book, discharge paper, transfer paper, etc.) and existing data management tools are used correctly.
Pharmacy Management
• Collaborate with nursing team supervisors to manage pharmacy operations within the wards.
• According to MSF protocols and in collaboration with the Pharmacist and Medical team, MTL, supervising the distribution (according to medical prescriptions) and preparing new orders when required, supervising expiration terms and consumption patterns, in order to ensure that pharmacy stock levels are permanently updated and above minimum safety point.
• Participate in the International Ordering (IO) process for drugs and biomedical equipment by reviewing Average Monthly Consumption (AMC), Focused Monthly Consumption (FMC), and analysing patient trends for each season.
• In coordination with the project biomedical service supervising the appropriate use of medical devices and anticipating and communicating future needs
Infection Prevention and Control (IPC) Oversight
• Work closely with the IPC supervisor to manage and support IPC activities in the hospital, including identifying IPC needs, conducting assessments using standardized tools, and supporting the sterilization department and laundry services.
• Ensuring the constant availability of IPC supplies from pharmacy and warehouse
Human Resources Coordination
• In partnership with the MTL office and HR department, plan and supervise processes related to the recruitment, training, evaluation, leave planning and development of nursing staff.
• Ensure that nursing staff capabilities are enhanced and that staffing levels and knowledge are appropriate for the needs of Nduta project.
• Reporting to the line manager on any relevant information linked to nursing activities and participating in monthly reports.
Ensure Compliance with Log Frame Indicators
• Monitor and ensure adherence to key performance indicators (KPIs) related to nursing activities, including IPC indicators, quality of care measures, bed occupancy rates (BOR), and patient length of stay.
Main Competencies and Knowledge:
• Essential computer literacy (word, excel and internet)
• People Management and Development
• Commitment to MSF Principles
• Behavioural Flexibility
• Results and Quality Orientation
• Teamwork and Cooperation
