Job Summary:
Ensure the highest standards of security, confidentiality, and integrity are upheld for all physical and electronic records. This responsibility entails not only the protection of sensitive information from unauthorized access and breaches but also strict adherence to all relevant statutory requirements and regulations. It is imperative to implement effective measures and protocols that safeguard data, thereby maintaining the trust of stakeholders and compliance with legal obligations.
Tasks & Responsibilities:
- Regularly review the status of files to initiate archiving and/or disposal action in a timely manner and provide regular and ad hoc reports regarding file storage, disposal and archiving issues.
- Arrange the authorization and disposal of records identified for destruction under the functional and general retention and disposal authorities and assist with the maintenance of the Records Management System, associated procedures, and system documentation to enable efficient tracking of files and retrieval of information.
- Coordinate and manage records and databases, complying with administrative systems, processes and policies, to ensure that all information is accurate, stored correctly and accessible while supporting all staff with their recordkeeping responsibilities.
- Develop, implement and monitor recordkeeping systems, procedures and methods, adapting processes and techniques as required, to facilitate efficient team/unit operations in line with standards, policies and procedures.
- Perform any other duties as may assigned by Senior/Head of Department
