Job type: Full-time

Position:
Support Services Coordinator (1 position)

Reports to:
Construction Manager

Duty Station:
Nyanzaga, Sengerema, Mwanza

Contract Type:
Specified Period of Time Contract

Position Purpose:

Assist the Site Construction Manager and HR Manager by providing efficient and effective support to achieve the overall objectives of the company. Manage day-to-day administrative services and operations, particularly in the provision of facilities management, transport, and travel.

Roles and Responsibilities:

People Management:

  • Manage the relationship between SMCL and support services contractors to ensure smooth operations.
  • Ensure that subordinate employees and contractors comply with company regulations.
  • Mentor, train, and motivate subordinates to deliver results efficiently, effectively, and on time.
  • Interact with all department heads to achieve departmental KPIs.
  • Supervise and assist with maintenance schedules and project timelines.

Operations:

  • Organize VIP visit schedules and prepare reports, presentations, and correspondence.
  • Ensure the transmission of information internally and externally (decisions, memos).
  • Oversee all travel movements into/out-of Tanzania and internal travel.
  • Update regulatory and professional information and manage filing and archiving of documents.
  • Organize site events and ensure effective corporate internal communication.
  • Assist in preparing documents for tenders for contractors.
  • Plan best allocation and utilization of space and resources for buildings or reorganization of premises.
  • Ensure that contractor work is completed satisfactorily, and follow up on any deficiencies.
  • Coordinate and lead support services teams to cover various responsibilities.
  • Manage employee business travel, transportation, and accommodation bookings in accordance with company policies and Travel Policy.
  • Ensure efficient and effective use of pool vehicles/drivers for travel.
  • Regularly review support service systems, policies, and procedures to ensure conformity with best practices.
  • Maintain accurate bookkeeping and records for internal control systems and cost control measures.
  • Manage all site access forms and procedures.

Qualifications:

  • Degree in Business Administration, Facility Management, or a related discipline in Social Sciences.

Experience:

  • 3 years’ experience in the hospitality or mining sector.

Application Instructions:

This is Full-time Job,  Send a covering letter together with your detailed CV and certificates to:
Email: [email protected]
Company Address:
HR Manager
Sotta Mining Corporation Limited
P.O. Box 434, Mwanza

Deadline for applications: 8th October 2024.
Only shortlisted applicants will be contacted.

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