Assistant -HR Services at School of ST Jude

Assistant -HR Services at School of ST Jude

Assistant -HR Services at School of ST Jude

Position: Assistant – HR Services

School of ST Jude

Want to work for one of the largest charities of its kind in Africa? Are you passionate about supporting HR functions and ensuring smooth administrative operations? Does it sound like we’re talking about you… Keep reading!

About Us

The School of St Jude is a pioneering leader in charitable education within Africa. Every year we give 1,800 students with free, quality education, 100’s of graduates with access to higher education and provide more than 20,000 government school students with quality teachers. St Jude’s is funded by generous supporters from around the world who make our mission of giving bright, poor Tanzanian students a free, quality education possible.

Who are you

• You are detail-oriented and highly organized, ensuring all administrative tasks are completed efficiently.
• You have excellent communication skills, both written and verbal, and can handle inquiries professionally.
• You are passionate about supporting the HR team and ensuring smooth HR operations.
• You go to sleep at night dreaming about making a positive impact in HR processes and procedures.

What you’ll do

• Provide administrative support by entering, formatting, and printing HR related information.
• Assist HR members in handling and logging phone calls to the general inquiries phone line in a respectful and accurate manner.
• Scan, copy, and file all HR-related documents (e.g., contracts, letters, forms) both in soft and hard copies.
• Assist in preparing and analyzing monthly time and attendance reports for Managers and Senior Managers.
• Organize and maintain HR clearance files, assist in archiving employees’ files of more than five years, and ensure all records are easily accessible.
• Draft letters for employees regarding pension funds, banks, confirmation of employment, and certificates of service as needed.
• Prepare and conduct certificate verifications for new and current employees, keeping your supervisor informed.
• Assist in ensuring renewal letters and employment contracts are dispatched and returned promptly.
• Assist in the onboarding process of new employees.

What we’re looking for

• A diploma or degree in Human Resources, Business Administration, or a related field.
• At least 2 years of experience in an administrative or HR role.
• Proficiency in Microsoft Office Suite and HR Management Information System.
• Strong organizational and time management skills.
• A collaborative work ethic and the ability to work well within a team.

Why us

• The opportunity to use your talents and expertise to fight poverty through education and make a positive impact in Tanzania
• A flexible and supportive community of international and local employees
• Ample opportunities for career progression and development
• Mid-morning tea and lunch (during working days)

Are you interested?

Send your cover letter and an up to date Curriculum Vitae and cover letter to recruitment@schoolofstjude.co.tz (subject line must include the reference number: TSOSJ/HR/ADM/HR/01/24)
Applications close on 9th August 2024, only shortlisted candidates will be contacted.

DISCLAIMER:

PLEASE BE AWARE OF FRAUDULENT ACTIVITIES IN JOB ADVERTISEMENTS AND RECRUITMENT PROCESS. THE SCHOOL OF ST JUDE DOES NOT REQUEST PAYMENT AT ANY STAGE OF THE RECRUITMENT PROCESS INCLUDING THE OFFER STAGE. ANY PAYMENT REQUESTS SHOULD BE REFUSED AND REPORTED TO LOCAL LAW ENFORCEMENT AUTHORITIES FOR APPROPRIATE ACTION.