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Deloitte Vacancy – Personal Assistant
Deloitte Vacancy – Personal Assistant
Position: Personal Assistant
Haile Selassie Rd, Dar es Salaam, Tanzania
Contract
About the Department
Deloitte’s Audit service offering utilizes a comprehensive methodology designed to bring our extensive professional and technical resources to audit engagements in an efficient, and costeffective manner. In our audit process, we combine a rigorous risk and needs analysis, diagnostic processes, and a client service assessment structured to provide our clients with a superior audit clearly focused on them.
We currently have an exciting opportunity for a dynamic individual to join our Audit team as a Personal Assistant.
This position will be based in our Tanzania office.
Main purpose of the job
The incumbent will provide effective support to the client facing teams while ensuring timely delivery of work in the allocated area.
Job Description
• Manage the schedule of the Partner including acknowledging invitations, scheduling
appointments, keeping track of all planned meetings and ensuring that he/she is
properly briefed on the agenda as appropriate, making travel arrangements and
processing travel expenses and claims;
• Screen incoming and handle outgoing calls. Sort out correspondence and other
documents while ensuring that the Partner’s filing is up to date and confidentiality is
maintained;
• Attend to Partners, Managers and Seniors’ questions and requests for information
either physically or online;
• Make calls on behalf of Managers to communicate information to clients;
• Draft correspondence and other communication for the Partner’s approval,
ensuring that they conform to the firm’s guidelines;
• Create templates and prepare letters of engagement for all clients, ensuring
relevant standard terms and conditions are attached from the Intranet;
• Keep confidentiality and proper records management of clients’ information;
• Draft various documents for managers’ and partners’ signature; these include
clearance and acceptance letters for new clients, review of working papers, and
various letters as need arises;
• Prepare cover letters for outgoing correspondences, fee notes and registering
outgoing correspondence;
• File all correspondence handled and maintain a register for all signed financial
statements;
• Assist the department in tasks like formatting documents and other needs; and
• Perform any other duties as may be assigned from time to time.
Qualifications
• Bachelor’s Degree in a related field;
• Qualification in secretarial training;
• Experience using the suite of Microsoft Office suite;
• Minimum of five (5) years’ experience in a similar role, within professional
services/advisory firm is essential, inclusive of working for more than one
Manager/Director;
• Working for an international recognized Firm is an added advantage;
• Ability to operate office equipment such as photocopier, printers, etc.
• Be a Tanzanian citizen or eligible to work in Tanzania.
Behavioural competencies
• Effective interpersonal and relationship building skills;
• High initiative and strong client delivery focus;
• Adaptable, managing change and ambiguity with ease;
• Sound problem-solving ability.
• Professional demeanour;
• Good planning and organisational skills; and
• Ability to use discretion and deal with sensitive information in a confidential and
professional manner.
Technical Competencies
• Ability to pay meticulous attention to detail;
• Well-developed computer skills with excellent typing skills (speed and accuracy);
• High competency in English communication, both written and verbal;
• Good numeracy skills;
• Excellent report writing skills; and
• Focus on quality and risk.
Please note that candidates that do not attach their CV and Certificates will not be considered. Please indicate your preferred region in the application.
We are an equal opportunity employer and do not ask individuals to pay any fees or money as part
of the recruitment process.
Closing date: 21 April 2024
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