Executive Personal Assistant to the CEO Vacancy at CNS Group

CNS Group

Dar es Salaam

Unparalleled HR and Manpower Solutions Across the Country. “Exceptional, Innovative and agile HR services results through a customer-centric approach“.

Job Description

Job Title: Executive Personal Assistant to the CEO
Department: Administration
Work Location: Dar es Salaam

Job Summary:

The role involves supporting and providing the CEO with high-level administrative support in day-to-day activities while also managing and overseeing key projects.

KeyResponsibilities/ Duties:

The Executive Personal Assistant is responsible for (but not limited to) the following:

  • Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Manage and prioritize the CEO’s schedule, including meetings, travel, and personal appointments.
  • Draft, proofread, and manage correspondence on behalf of the CEO. Handle sensitive information with discretion.
  • Track project progress, identify potential issues, and report updates to the CEO and other key stakeholders.
  • Assist with daily operational tasks, ensuring smooth execution of routine and ad-hoc activities.
  • Organize and prepare materials for meetings, including agendas, minutes, and follow-up actions.
  • Attend meetings with or on behalf of the CEO, taking notes and ensuring that action items are completed.
  • Plan and coordinate complex travel arrangements, including flights, accommodations, and itineraries.
  • Manage the CEO’s personal and professional matters with professionalism and integrity.
  • Maintain detailed records of project progress, decisions, and communications.
  • Liaise with other departments to facilitate communication and coordination on behalf of the CEO.
  • Assist the CEO in strategic planning and execution, including research and analysis.
  • Assist in planning and executing company events, board meetings, and executive retreats involving the CEO.
  • Build and maintain strong relationships with key stakeholders, including board members, senior executives, clients, and partners.

Job Requirements

  • Bachelor’s degree in business administration, Communications, or a related field (preferred but not required).
  • Minimum of 5 years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Key Competencies and Skills

  • Exceptional organizational and multitasking abilities to manage multiple projects and executive tasks simultaneously.
  • Excellent written and verbal communication skills, with the ability to interact with stakeholders at all levels.
  • High level of accuracy and attention to detail in managing tasks and projects.
  • Ability to handle confidential information with integrity and discretion.
  • The role may require adaptability to changing priorities and handling unexpected challenges.
  • Being proactive in identifying potential issues and offering solutions before they become problems.
  • Strong interpersonal skills to build and maintain relationships with internal and external stakeholders.

How to Apply

Visit our website: www.cnsgroup.co.tz/job-openings/

Or send us your CV and Resume to: [email protected]