Human Resource Officer at Medical Teams International

Human Resource Officer at Medical Teams International

Medical Teams International

Kasulu, Kigoma

Job Description

Human Resource Officer – 1 Position

Department Operations Work Team: HR & Administration
Reports to Direct: HR & Administration Manager Technical: NA
Location Kasulu – Kigoma
Work Days & Hours Monday-Friday, 40-48 hours/week, occasional weekends and public holidays
Travel Required: Up to 25% Deployable: Yes
Supervises Direct:

Technical: NA
Job Band Assignment: Job Band: Salary Grade:
Date Last Reviewed: 22/07/2023

MTI Calling

Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.

Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates’ eligibility thorough background checks, police clearance, and professional reference check processes.

JOB SUMMARY

Responsible for providing HR support to management on talent management within the Tanzania program on recruitment, Inductions, contract management, starter process and performance management.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Recruitment

Support managers in plan and enforcing guidelines and criteria for personnel recruitment, interview, and selection as per Medical Teams recruitment processes and in compliance with local regulations.
Support the recruitment processes including, placing adverts, dealing with responses and correspondence; ensuring prompt long listing and short-listing; facilitating the interviewing process and taking part in the interviews, as may be required.
Promptly take up reference checks, initiate pre-employment processes, obtained responses and advised the respective managers.
Prepared contracts and contracts renewals, and keep management informed of important dates in staff contracts eg end of contract dates, review dates, etc).
Developed and maintained a recruitment database.
Ensured that all vacancy bulletins are widely circulated among program teams.

Coordinate Onboarding process

Ensure that all new staff complete the relevant and necessary paperwork required for on boarding and that induction schedules are prepared in good time and all preparatory procedures for starters are completed such as issuance of staff ID’s.
Liaise with HR Officer Payroll and benefits to ensure that new staff are enrolment in relevant staff benefit schemes and they are included in Payroll.
Facilitate onboarding processes to ensure all new staff are informed of MTI policies and benefits, job duties and equipped with the tools to perform their
Ensure new staff are informed of and adhere to MTI Code of Conduct, PSEA policy and other HR policies and procedures by providing trainings, access to print materials and responding to

Contract Management

Monitor contract expirations and coordinate with respective supervisors on extensions or terminations.
Coordinate the employee exit process when an employee terminates, including exit interview, coordination of final pay and communication with finance personnel.
Ensure visitors are appropriately managed, as assigned, including providing orientation, connecting to field staff, and maintaining regular contact to advise on issues.

Performance Management

Works with team leaders to ensure that annual performance review systems and processes are carried out effectively and timely in line with Medical Teams procedures.
Responsible for monitoring of Probationary/Review Periods, performance End of Contracts issues; and handling exit processes.
Collaborate with Country Office leadership to ensure managers at all levels of the organization are equipped with the knowledge and skillset to effectively manage their teams, including planning for staff development opportunities and conducting performance appraisals; advise on escalated personnel issues.
Working closely with the HR and Admin Manger, support supervisors in resolving employee issues related to performance management including managing poor performance.
Provide supportive supervision to direct reports, including workplan development, coaching and mentoring and close monitoring of delivery of their set goals.

Learning and Development

Identify training needs for staff from Performance Management review processes.
Work closely with the HR and Admin Manager to identify and maintained a database of training providers and provided information to program teams.
Co-ordinated internal and external learning and development programs.
Maintained a database of training programs; and made periodic updates on progress to management.

Other Duties

Participate in Job evaluation Committee.
Any other duties assigned.
Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.

EDUCATION, LICENSES, & CERTIFICATIONS

Bachelor’s degree in human resource management, Industrial and Organizational Psychology or equivalent is required.

EXPERIENCE

Minimum 4 years of HR generalist experience required.
Experience working with INGOs is an added

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

Knowledge of HR functions including pay & benefits, recruitment, onboarding and offboarding, and staff development.
Basic knowledge of Tanzania labour laws
Basic knowledge of ERP database system

SKILLS

Skilled in using ERP or Human Resource database systems to manage staff
Skilled in coaching managers and capacity building
Skilled in conflict resolution
Skilled in developing and conducting
Excellent interpersonal and communication skills
Skilled at using Microsoft Word, Excel and Outlook

ABILITIES

Ability to prioritize tasks to meet
Ability to be flexible and manage stress, especially in situations which require a high degree of sensitivity, tact, and
Ability to communicate in English and Swahili, spoken and written.
Ability to be honest and foster an atmosphere of trust and
Ability to hold staff accountable to work responsibilities, MTI protocol and ethical
Ability to maintain detailed records with high
Ability to maintain confidentiality of highly sensitive
Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent use of a personal computer, database and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.
Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.
Frequent communication and exchange of information among colleagues and persons of concern which requires the ability to speak, hear, convey and express oneself.
Frequent close vision and the ability to adjust focus.
Occasionally ascends/descends stairs, steps, or ladder
Occasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.
The employee must occasionally lift and/or move up to 50kgs.
Seldom to occasionally positions self to stoop, kneel, crouch, or crawl.
If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderately quiet.
The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities, and skills are also subject to change based on the changing needs of the job, department, or organization. This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned; The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.

Application Procedure:

All interested applicants who meet the criteria should email their application letter, CV, in either PDF or word only, including three work related referee to: recruitmenttz@medicalteams.org

Indicate your expected salary, current/previous salary, and notice period at the bottom of your CV.
Indicate clearly the position applied for in the subject line ”Human Resource Officer”

Application Deadline: ­­­­­­­­­­­­­­­­22/07/2024­­­­­­­­­ at 1700HRS. Only the shortlisted candidates will be contacted for the interview. This position is open for 7 days only.

Female applicants are strongly encouraged to apply. Medical Teams is an equal opportunity employer and committed to having a diverse workforce.

Warning: Beware that Medical Teams does not charge a fee at any stage of its recruitment process (application, interview meeting, processing application, or any other fee). Medical Teams does not request any information related to bank accounts. If asked of any payment, please contact recruitmenttz@medicalteams.org.