Human Resources and Administration Manager at Molas Solutions

Human Resources and Administration Manager at Molas Solutions

Position: Human Resources and Administration Manager

JOB REPORTING TO: Managing Director/CEO

DEPARTMENT: HR and Administration Department

JOB PURPOSE

Provide strategic leadership in human resources and administration to support the overall business objectives of Molas Solutions Auto Hub. This includes but is not limited to managing recruitment and staffing, employee relations, performance management, compensation and benefits, and compliance with labor laws. The jobholder shall drive and coordinate all HR activities, ensuring a positive and inclusive workplace culture. Additionally, the manager will oversee administrative operations, office management, policy development, and event coordination to ensure efficient and effective business operation

ACCOUNTABILITIES

1. Recruitment and Staffing:

• Develop and implement recruitment strategies to attract and retain top talent.
• Manage the full recruitment process, including job postings, interviews, and selection.
• Coordinate onboarding and orientation programs for new hires.

2. Employee Relations:

• Foster a positive and inclusive workplace culture.
• Address employee concerns and grievances promptly and effectively.
• Conduct investigations and resolve conflicts as needed.

3. Performance Management:

• Develop and implement performance appraisal systems.
• Monitor employee performance and provide feedback.
• Facilitate training and development programs to enhance employee skills and career growth.

4. Compensation and Benefits:

• Administer employee compensation, benefits, and payroll.
• Conduct salary surveys and market research to ensure competitive compensation packages.
• Manage employee benefits programs, including health insurance, retirement plans, and other perks.

5. Compliance:

• Ensure compliance with labor laws and regulations.
• Maintain accurate and confidential employee records.
• Prepare and submit reports to regulatory authorities as required.

6. Office Management:

• Oversee daily administrative operations and ensure efficient office
  procedures.
• Manage office supplies and equipment, including procurement and maintenance.
• Coordinate with vendors and service providers.

7. Policy Development:

• Develop and implement administrative policies and procedures.
• Ensure policies are communicated to and understood by all employees. 8. Facility Management:
• Oversee maintenance and upkeep of office premises.
• Coordinate security and safety measures.

9. Event Coordination:

• Plan and organize company events, meetings, and conferences.
• Manage logistics for internal and external events.

OTHER RESPONSIBILITIES:

People Management Functions:

• Succession Planning:

• Develop and implement succession plans to ensure continuity in key roles.
• Identify and nurture potential leaders within the organization.

• Workforce Planning:

• Conduct workforce planning to ensure the organization has the right number of staff with the right skills at the right time.
• Analyze and forecast workforce needs based on business goals.

Customer Focus Functions:

Employee Engagement Surveys:

• Design and administer employee engagement surveys to gather feedback.
• Analyze survey results and implement action plans to improve engagement.

• HR Metrics and Reporting:

• Develop and maintain HR metrics to monitor key performance indicators.
• Prepare and present regular reports on HR activities and outcomes to senior management.

• Employee Wellness Programs:

•  Implement wellness programs to promote the health and well-being of employees.
• Coordinate activities and initiatives that support physical and mental health. Business Functions:

• Change Management:

• Lead change management initiatives to support organizational
  transformation.
• Develop communication and training plans to facilitate smooth transitions during change.

• Diversity and Inclusion:

• Promote diversity and inclusion within the workplace.
• Implement programs and policies that foster an inclusive environment.
• Vendor Management:
• Manage relationships with external HR service providers and vendors.
• Negotiate contracts and ensure service quality.

• HR Technology and Systems:

• Oversee the implementation and maintenance of HR information systems.
• Ensure HR technology is leveraged to improve efficiency and data management.Compliance Audits:

• Conduct regular audits to ensure compliance with internal policies and external regulations.
•  Implement corrective actions based on audit findings.

• Crisis Management:

• Develop and implement crisis management plans to address emergencies and unforeseen events.
• Coordinate response efforts and communication during crises.

EDUCATION REQUIRED EXPERIENCE, KNOWLEDGE AND SKILLS REQUIRED

• Degree in Human Resources, Business Administration, or a related field.

Experience Required

• At least 2 years of experience in Human Resources management.

Knowledge Required

• Comprehensive understanding of HR best practices and labor laws.
• Strong knowledge of administrative operations and office management.

Technical Skills

• Excellent communication and presentation skills.
• Proficiency in HR software and Microsoft Office Suite.
• Strong organizational and leadership abilities.

Behavioural Skills

• Adaptability and problem-solving skills.
• Strong teamwork and collaboration abilities. • High level of integrity and confidentiality.

Application Process:

Interested candidates are invited to submit their resume and cover letter to recruitment@molassolutions.co.tz by 2nd September 2024.

Please include “HR and Administration Manager Application” in the subject line.