Latest Jobs at Institute of Human Virology, Nigeria – 5 April, 2024

Position Overview

• Under the supervision of the Program Manager, the (SPO SI) will ensure data quality and best practices in data collection, data management, and data reporting at different levels. Promote health system strengthening activities.

Description and objectives

• Under the supervision of the Program Manager SI, the SPO will provide strategic leadership in the design, development, and implementation of the M&E framework within the state or region of implementation.

Responsibilities

• Ensure that data collection and reporting flow are strictly adhered to.
• Troubleshoot data flow choke points and resolve the same in a timely manner.
• Ensure proper management of PMM data.
• Distribution of Data Collection Tools to thematic areas
• Liaise with different thematic units to resolve data quality issues and take necessary corrective actions.
• Participate in periodic external data quality assessments.
• Ensure strict adherence to M&E SOPs.
• Supervise the daily activities of Data entry clerks & documentation clerks at the site.
• Ensure timely, complete, and consistent reports come in from sites.
• Ensure the utilization of standardized monitoring and evaluation indicators and tools for consistency in measurement at all supported sites.
• Monitor the stock balance of DCTs at sites and always ensure availability; submission of DCT utilization reports.
• Participate in data processes from collection, collation, analysis, reporting and use.
• Participate in health system-strengthening activities.
• Assist in generating regular gap analysis to show site progress towards achieving set targets.
• Provide regular on-site supervision and mentoring on monitoring and evaluation processes and tools.
• Participate in periodic data quality assessments at IHVN-supported sites.
• Participate in all HMIS processes in the state.
• Perform other duties as assigned by the head of unit, Strategic Information.

Required competencies

• Excellent written and verbal communication skills to convey complex information clearly and concisely.
• Ability to prepare comprehensive reports and present findings to diverse audiences.
• Strong analytical and quantitative skills to interpret data and draw meaningful conclusions.
• Ability to analyze trends, identify patterns, and make data-driven recommendations.

Education and Experience

• A university degree in any of the following or related fields: Medicine, pharmacy, natural and social sciences, statistics, or epidemiology. A master’s degree will be an added advantage.
• Minimum 5-8 years of relevant work experience in monitoring and evaluation roles.
• Experience in roles with progressively increasing responsibilities, demonstrating a track record of success and growth in the field.
• Direct experience in designing and implementing monitoring and evaluation frameworks for projects or programs, focusing on measurable outcomes and impact.
• Proven experience in data analysis, interpretation, and reporting. Familiarity with statistical tools and software is often required.
• Experience in managing or leading a team, providing guidance and mentorship, and ensuring the effective coordination of monitoring and evaluation activities.
• Understanding of project management principles, with the ability to coordinate M&E activities within project timelines.

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Position Overview

The Senior Finance Officer (Global Fund) will assist in the Institute-wide management of the Global Fund Operations’ Financial Processes, Reports, Budgeting, and Budget controls, including the preparation of monthly/quarterly management accounts and annual statutory financial statements.

Description and objectives

Under the guidance and supervision of the Finance Manager, S/he will work independently to provide direct support to the Global Fund program implementation team and operations on the general management of the Global Funds Grant with particular reference to the finances by coordinating all aspects of financial management including but not limited to routine financial operations, financial reporting, and budgeting, budget controls, administering of finances to sub-recipients, sites and regions. Reviewing monthly financial reports from the regional and state offices for Global Funds also falls under his/her scope of duties.

Responsibilities

• Facilitate the implementation of IHVN’s sub-recipient financial management policy for the Global Fund program; ensure that staff understand and are correctly implementing the policy.

• Provide direct technical support in all aspects of finance, compliance, and internal controls for Sub-recipients and sub/sub-recipients.

• Monitor the grant expenditures to ensure that program funds are utilized appropriately by the close of the reporting period.

• Supervise Sage 300 (ACCPAC) data capture and processes daily, ensuring system validation of transactions and other activities.

• Review of monthly financial reports from the regional and state offices for Global Funds grants and ensuring timely disbursements to sites, regional offices, and Sub-Recipients;

• Review quarterly financial reports from the implementing Sub-Recipients under the Global Fund grant and ensure timely resolution/closure of all identified gaps in the SRs’ financial reports.

• Provide financial inputs for budget development, Management policies, travel, and other areas of administration.

• Preparation of monthly Grant Budget/Actual reports with variance analysis and Budget burn rates for review by the Senior Finance Manager and final approval by the Finance and Admin Director

• Prepare the annual Global Fund Special Purpose Grant Financial Statements (SPGFS) for review by GF External auditors.

• Prepare the Institute’s annual year-end reports to be used during the annual statutory year-end audit.

• Maintenance of the general ledger of the accounting software – SAGE 300 (ACCPAC), ensuring monthly reconciliation of all ledgers and sub-ledgers

• Coordinating and ensuring preparation and review of all bank reconciliation statements for all across Regional and State Offices, including the Head office;

• Provide support in coordinating and supervising the financial activities of sub-recipients of The Global Fund grants.

• Any other duties as may be assigned by the supervisor and Director of Finance & Admin.

Required competencies

• Must be a self-starter with the ability to work in a team, dynamic, solid, and open;

• Good problem-solver, analytical, creative and innovative. Must be a team builder and adaptable
• Practical knowledge of financial systems, internal financial controls & procedures
• Proficiency in the use of computer applications (Microsoft Office, etc.)
• Good working knowledge of Sage 300 ERP will be an asset;
• Excellent MS Excel skills
• Fluency in written and oral communication;
• Possesses managerial and supervisory skills and should be able to multitask.
• S/He should also be prepared for occasional travelling outside their base in Abuja.
• Excellent knowledge and experience in the budgeting process.

Education and Experience

• Possession of a Bachelor’s degree in accounting or a Higher National Diploma in Accountancy and a full Professional Accounting qualification of either ACA, ACCA, or CPA  is required
• Minimum of 8 years of hands-on, comparable professional experience that covers audit, finance and accounting services, and financial management.
• At least four years prior work experience in the provision of advisory services and compliance with The Global Fund guidelines. Also, a sound knowledge of the Global Fund’s core guidelines for grant budgeting and financial reporting is mandatory.

Please submit your application letter and detailed curriculum vitae as one Microsoft Word document with the position applied for and location well captured as the subject of the email to the Assistant Director, Human Resources, through this email address: careers@ihvnigeria.org.