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Medecins du Monde Vacancy – Logistics Manager
Medecins du Monde Vacancy – Logistics Manager
Médecins du Monde
Dar es Salaam
MAIN RESPONSIBILITIES
The Logistics Manager is in charge of:
Support the Logistics team for implementation of the base (Guesthouse/Office)
Follow-up the logistics activities to facilitate the operational part of the project with the resources, procedures and tools defined with the Admin and Logistics Coordinator (LADCO)
WORKING RELATIONSHIPS
Hierarchical link: Admin and Logistics Coordinator
Functional link: Admin and Logistics Coordinator
Team under his/her direct supervision: Logistics Assistant
ROLES
Supply for the implementation of the base and the program
Ensure the follow-up of the supply for the base and the project: reception of orders, selection of the procedures needed, purchasing, packaging, organizing transport and delivery.
Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
Supervise the preparation of purchasing documents and draft the contracts
Select suppliers and negotiate prices, deadlines, and delivery methods
Supervise purchasing, ensuring that approval rules and procedures are observed
Ensure that purchasing documents are complete and archived in keeping with MDM procedures
Regularized all purchases files (signature to have, derogation letter…)
Update of price lists and supplier files
Update the purchase follow-up tools
Vehicle Fleet Management
Supervise the team of drivers, including scheduling, in line with MDM HR policies
Supervise the planning and execution of maintenance and repair work on mission vehicles
Establish vehicle movement schedules
Ensure that drivers are aware of their obligation to adhere to MDM safety rules and procedures
Check that vehicle logbooks are in place and are used correctly
Equipment & Asset management
Ensure tagging of assets is done
Ensuring proper repairs and maintenance of equipments and assets
Organizing for disposal of obsolete equipments and assets using the recommended procedure
Proper record keeping of all organizational equipments and assets.
Ensure the equipments and assets register is well maintained and updated
Follow up on incident reports for damaged or lost equipment and assets.
Ensuring safety of our staff within the compounds i.e., hazard free working environment
Ensure firefighting equipment’s are placed on strategic positions
Ensure clear accessibility to all areas of concern within the compounds
Ensuring that we have lights, water and other compound necessities all through
Conducting random checks within our compounds in the mornings and evenings
IT & Communication
Ensure there is stable and reliable internet
Team management
Recruit and monitor the performance of the logistics team through regular appraisals and action plan follow-up
Provide technical support to the logistics team and if needed, training sessions
7. Reports
Mission Request Follow up to be shared to Logistics Coordinator
Stocks/ inventory reports to be shared to Logistics Coordinator
Equipment and Asset reports to be shared to Logistics Coordinator
Fleet and generator reports to be shared to Logistics Coordinator
Monthly narrative to be shared to Logistics Coordinator
The list of missions is not exhaustive and may be changed to reflect developments and specific needs.
SKILLS REQUIRED
Training & Experience
University Degree
At least 3 years of professional experience in Logistics
At least 2 previous experiences with an INGO is required
Experience in fleet management, supply chain and stock
Experience dealing with suppliers and following procurement procedures
Skills
Excellent organizational skills
Ability to work quickly, under pressure, with short deadlines
Negotiation skills
Flexibility, Reactivity, anticipation, and adaptability
Respectful and integrity
Able to work and live in specific security context
Hard skills
IT
Languages
English and Swahili are mandatory (oral and Written)
CONDITIONS OF EMPLOYMENT
Type of contract: CDDU
Duration: 01/06/2024 to 31/12/2024 (renewable in January 2025)
Starting date: 01/06/2024
Rhythm: full-time
Location: Dar Es salaam, Tanzania
Basic Salary : 3,344,671 TSH
Apply to: partnership-officer.tanzania@medecinsdumonde.net