Medecins du Monde Vacancy – Logistics Manager

Medecins du Monde Vacancy – Logistics Manager

Médecins du Monde

Dar es Salaam

MAIN RESPONSIBILITIES

The Logistics Manager is in charge of:

Support the Logistics team for implementation of the base (Guesthouse/Office)
Follow-up the logistics activities to facilitate the operational part of the project with the resources, procedures and tools defined with the Admin and Logistics Coordinator (LADCO)

WORKING RELATIONSHIPS

Hierarchical link: Admin and Logistics Coordinator

Functional link: Admin and Logistics Coordinator

Team under his/her direct supervision: Logistics Assistant

ROLES

Supply for the implementation of the base and the program
Ensure the follow-up of the supply for the base and the project: reception of orders, selection of the procedures needed, purchasing, packaging, organizing transport and delivery.
Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
Supervise the preparation of purchasing documents and draft the contracts
Select suppliers and negotiate prices, deadlines, and delivery methods
Supervise purchasing, ensuring that approval rules and procedures are observed
Ensure that purchasing documents are complete and archived in keeping with MDM procedures
Regularized all purchases files (signature to have, derogation letter…)
Update of price lists and supplier files
Update the purchase follow-up tools

Vehicle Fleet Management

Supervise the team of drivers, including scheduling, in line with MDM HR policies
Supervise the planning and execution of maintenance and repair work on mission vehicles
Establish vehicle movement schedules
Ensure that drivers are aware of their obligation to adhere to MDM safety rules and procedures
Check that vehicle logbooks are in place and are used correctly

Equipment & Asset management

Ensure tagging of assets is done
Ensuring proper repairs and maintenance of equipments and assets
Organizing for disposal of obsolete equipments and assets using the recommended procedure
Proper record keeping of all organizational equipments and assets.
Ensure the equipments and assets register is well maintained and updated
Follow up on incident reports for damaged or lost equipment and assets.

Ensuring safety of our staff within the compounds i.e., hazard free working environment
Ensure firefighting equipment’s are placed on strategic positions
Ensure clear accessibility to all areas of concern within the compounds
Ensuring that we have lights, water and other compound necessities all through
Conducting random checks within our compounds in the mornings and evenings

IT & Communication

Ensure there is stable and reliable internet

Team management

Recruit and monitor the performance of the logistics team through regular appraisals and action plan follow-up
Provide technical support to the logistics team and if needed, training sessions
7. Reports
Mission Request Follow up to be shared to Logistics Coordinator
Stocks/ inventory reports to be shared to Logistics Coordinator
Equipment and Asset reports to be shared to Logistics Coordinator
Fleet and generator reports to be shared to Logistics Coordinator
Monthly narrative to be shared to Logistics Coordinator
The list of missions is not exhaustive and may be changed to reflect developments and specific needs.

SKILLS REQUIRED

Training & Experience

University Degree
At least 3 years of professional experience in Logistics
At least 2 previous experiences with an INGO is required
Experience in fleet management, supply chain and stock
Experience dealing with suppliers and following procurement procedures

Skills

Excellent organizational skills
Ability to work quickly, under pressure, with short deadlines
Negotiation skills
Flexibility, Reactivity, anticipation, and adaptability
Respectful and integrity
Able to work and live in specific security context

Hard skills

IT

Languages

English and Swahili are mandatory (oral and Written)

CONDITIONS OF EMPLOYMENT

Type of contract: CDDU
Duration: 01/06/2024 to 31/12/2024 (renewable in January 2025)
Starting date: 01/06/2024
Rhythm: full-time
Location: Dar Es salaam, Tanzania
Basic Salary : 3,344,671 TSH

Apply to: partnership-officer.tanzania@medecinsdumonde.net