Procurement Officer at Jitegemee Holdings Company Limited

Procurement Officer at Jitegemee Holdings Company Limited

Position: Procurement Officer 

Location: Head Office, Dar es Salaam.

About The Organisation. 

Jitegemee Holdings Company Limited (JHCL), our esteemed client, stands as a prominent  full-service mining entity with an ambitious vision to emerge as the most trusted mining  corporation in Tanzania and the broader region. Committed to responsible operations and  a dedication to sustainable development, JHCL is strategically positioned to achieve its  visionary goals. The company’s operational hub is situated in Mbinga District-Ruvuma,  complemented by its central administration located in Dar es Salaam.  

The Opportunity. 

In its pursuit of excellence, JHCL is actively seeking dynamic, experienced, and qualified  Tanzanian professionals with a proven track record to join its ranks, for the post of  Procurement Officer. 

JHCL extends an invitation to all interested and eligible individuals to apply for this opportunity, which promise a platform for personal and professional growth. We are in  search of highly motivated and result-driven professionals who possess the requisite skills  to contribute to the continued success of JHCL. Successful candidate will be integral in  upholding the company’s values of integrity, effective communication, and exemplary  service delivery to diverse stakeholders.  

Job Details: 

Procurement Officer  ( Ref: JHCL/PROCUREMENT/09/06). 

Duty Station: Head Office, Dar es Salaam. 

Reports to: HR and Corporate Services Manager. 

Job Summary:  

The Procurement Officer is responsible for managing the procurement process, from  sourcing and purchasing to supplier relationship management. The primary focus of the  role is to ensure that the company acquires high-quality materials and services at the  best possible prices while maintaining compliance with industry regulations and company  policies. 

Key Responsibilities:  

1. Procurement Plan and Strategies. 

• Participate in the preparation and development of the annual procurement plan. • Implement the procurement plan in a timely and quality manner. • Manage procurement budgets, track expenses, and report on variances to  management. 
• Review and approve procurement requisitions and purchase orders to ensure efficient  utilisation of resources and minimal wastage. 

2. Suppliers Sourcing and Vendor Selection. 

• Conduct market research to stay updated on industry trends and supplier capabilities. • Identify and evaluate potential suppliers based on their capabilities, quality standards,  pricing, and delivery timelines. 
• Draw tender documents to invite bids from qualified suppliers to provide necessary  goods and services to JHCL in line with the procurement policy. 
• Participate in the evaluation process of various tenders such as Expression of Interest  (EOI’s) and proposals. 
• Procure goods and services effectively from the right sources (best prices, timing etc.). • Maintain list of suppliers and their qualifications, delivery times and potential future  development. 
• Act as a secretariat to the JHCL Procurement Committee 

3. Contracting and Compliance. 

• Participate in contract negotiations for provision of goods and services to ensure JHCL gets the highest possible value for money spent. 
• Coordinate the contracting process of the successful bidders for the various tenders  issued. 
• Conduct inspections and quality checks as needed to ensure that all procured  materials and equipment meet the required quality and safety standards.  • Review invoices received on purchased goods for verification and submission the the  Finance Unit for payment within the credit period. 
• Ensure procurement processes comply with industry regulations, environmental  standards, and company policies by remaining informed about changes in regulations  that may affect procurement activities. 
• Develop memorandum of understanding ( MoU) for critical items such as spare parts,  explosive etc.

4. Records Management and Reporting  

• Maintain procurement records and files in accordance with procurement filing  procedures for ease of retrieval when need arises. 
• Prepare detailed procurement reports on a periodic basis as per JHCL formats &  deadlines and submit to Immediate supervisor for review and onward submission to  management for decision making purposes. 
• Generate reports and documentation for audits and management review as required. • Perform any other duties as may be assigned by the Immediate Supervisor from time  to time. 

Perform any other relevant duties as assigned by the immediate supervisor from time to  time. 

Key Qualifications:  

Academic Qualifications: 

Bachelor’s Degree in Engineering (preferably Mechanical Engineering), Procurement and  Supply Management/ or any other related field from a recognized institution. 

Professional Qualifications: 

Professional Certification in Procurement such as Certified Procurement and Supplies  Professional (CPSP), Registration with Procurement Supplies Professional Board  (PSPB) is essential. 

Experience: 

A minimum of three (3) years of progressively responsible experience in the procurement  field Experience in mining or heavy equipment industry is desirable. Knowledge in  Mechanical Engineering will be added advantage. 

Technical Competence: 

• Understanding of Procurement laws of Tanzania 
• Familiarity with procurement software and tools 
• Proficiency in managing the entire supply chain process, from sourcing raw materials  to delivering products. 
• Knowledge of mining industry regulations and standards. 
• Expertise in drafting, reviewing, and managing contracts. 
• Skill in negotiating favorable terms and pricing with suppliers. 
• Knowledge of quality standards and the ability to ensure that procured goods and  services meet the required quality and safety standards. 
• Understanding logistics and transportation processes to ensure timely and cost effective delivery of goods and equipment to mining sites

• Ability to monitor adherence to Procurement regulations.  

Behavior Competence 

• Strong negotiation and communication skills 
• Capacity to enforce compliance with standards. 
• Ability to multi-task and work under pressure. 
• Good team player 

How to apply:  

If you believe you are the right candidate for any of the above position, please submit  your application with a detailed CV, photocopies of academic certificates, names of three  referees with their contacts. In addition, please quote the job reference number on the  subject of your email 

Applications should be submitted to: [email protected] and hardcopies from  nearby villages around mine site should be sent to our Site Administrator in Mbuyura  Office not later than 17th September 2024 at 05:00 pm. 

Detailed job descriptions for each of the advertised positions can be accessed through  our website using the following link : www.jitegemeeholdings.co.tz  

JHCL is an equal opportunity employer.

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