Properties Management Officer at Irish Embassy in Tanzania

Properties Management Officer at Irish Embassy in Tanzania

Position: Properties Management Officer

Irish Embassy in Tanzania

Dar es Salaam

Salary: TZS 31,931,402 Annually

Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. We do this under the political direction of our Ministers, through our staff at home and through our Embassy network abroad.

The Embassy of Ireland is seeking to recruit a highly motivated and dynamic individual for the position of Properties Management Officer, working in the Embassy.

Main Responsibilities

• Ensure the health and safety of the staff and residents by adherence to the safety guidelines;
• Carry out regular inspections of the premises;
• Perform routine maintenance on facilities and make repairs as needed;
• Deal with and have contingency plans for emergency issues (anything that breaches the safety, security or usability of facilities) that arise;
• Monitor the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation space;
• Ensure the facilities are well maintained and are in good condition, in collaboration with the Executive
• Housekeeper for the Residence;
• Schedule routine inspections and emergency repairs, with outside vendors where required;
• Schedule daily janitorial services to keep the building’s interior attractive and hygienic;
• Ensure Repair and maintenance of fittings and furniture;
• Ensure that basic facilities are well-maintained and conducting proactive maintenance;
• Oversee building projects and renovations;
• Create reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff;
• Maintain records of utility usage (generator, solar installation, electricity and water);
• Liaise with service providers to maintain supply of services.

Essential Requirements

• The candidate must have an Advanced Level Certificate of Education / Diploma or VETA certificate;
• The candidate must have Advanced mechanical skills and knowledge of plumbing, electricity and other building systems;
• The candidate must have at least 5 years working experience in a similar field and setting requiring a high standard of outputs. Demonstrable positive track record in the work performance;
• The candidate must be able to drive and possess clean driving licence Class C;
• The candidate must be able to demonstrate excellent communication both English and Kiswahili and interpersonal skills, including the ability to speak with all levels of employees, guests, vendors and team members;
• The candidate must have the ability to use a basic email and software eg MS Word, Excel, Outlook;
• The candidate must be able to demonstrate great time management, organization and prioritization abilities;
• The candidate must be able to demonstrate attention to detail and efficient problem-solving skills;
• The candidate must be able to demonstrate well-organized, credible, hardworking, interactive, flexible, adaptable and self-driven personality;
• The candidate must be able to show proficiency with repair tools and techniques;
• The candidate must have the ability to lift heavy equipment and comfortable standing or walking for long periods.

Desirable:

• Experience working with other Embassies or international organisations, reputable hotels, serviced properties or companies.

Terms and conditions of employment:

• The contract is for a fixed term of twelve months, including a probationary period;
• Competitive salary TSH 31,931,402 annually, including a 13th month, plus health insurance and training opportunities.
• Salaries are tax deducted and paid direct to a bank account.

How to apply

Completed application forms should be sent via e-mail only to: embassydarjobs@dfa.ie with the subject line “Properties Management Officer”

Applications must be received before 17:00hrs (local time) on 08 September 2024

Application Form – Properties Management Officer

CVs or cover letters will not be accepted.

No applications will be accepted after this deadline Please note that only short listed applicants will be contacted.

Selection Process:

Short-listed candidates will be called for a competency-based interview based on the Essential Requirements above;

• It is planned to hold interviews before the end of October 2024;
• A practical skills test may be included in the recruitment process;
• A second and third interview may be included in the recruitment process; and A panel may be set up depending on the calibre of candidates.

General Data Protection Regulation:

All personal information received will be kept in line with GDPR guidelines.

Security Clearance for Local Staff

Police security clearance will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.

Please note that canvassing will disqualify applicants.

The Embassy of Ireland, Dar es Salaam is committed to a policy of Equal Opportunity.